Office Coordinator

posted by: micca@signaturedisplays.com on 2010-08-20

Position: Office Coordinator | Full Time | Req. 0005

*Posting will close September 1st, 2010.

*Please send resume to micca@signaturegraphics.ca

OFFICE COORDINATOR
The position requires a person able to balance multiple tasks, be process-oriented, be able to work with tight timelines, and can thrive working cross functionally as well as independently. This is a full time, hourly position.


RESPONSIBILITIES
• Coordinate the execution of specific tasks outlined by production/sales manager
• Coordinate and execute daily tasks such as invoicing, data entry, shipping/receiving, payroll, etc.
• Development and distribution of production tools/processes
• Ongoing administration of invoices/accounts receivable/accounts payable
• Maintain a detailed project execution calendar as outlined by production manager
• Attend and participate in weekly meetings as required.
• Maintain professional appearance of showroom
• Provide clients with excellent customer service
• Process and manage direct ordering process
• Prepare all sales documents, presentations and flyers
• Work in collaboration with sales, design & production teams
• Ensure all procedures are followed, as well as compliance of internal processes and sales
• Produce and analyze various reports
• All other related tasks


QUALIFICATIONS
• Business/College Degree is an asset
• Minimum 3 years’ experience in similar position
• Strong communication and interpersonal skills.
• Advanced knowledge of Microsoft Word, Excel and PowerPoint.
• Knowledge of Simply Accounting is an asset
• Self-motivated, team player with a positive, energetic attitude and passion to succeed.
• Must be highly detail oriented with exceptional organizational skills.
• Ability to work well under pressure and handle multiple deadlines in a fast-paced environment under minimal supervision.
• Exceptional attention to detail
• Excellent interpersonal skills
• Excellent writing skills
• Experience with basic web based communication tools

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